FAQs

Leave of Absence

Employee completes the electronic “Extended Leave of Absence Form” listing the most accurate begin and end dates known for their leave, and submits it to their supervisor for review and first line approval. An employee must complete the form as soon as practicable upon learning of the need for their leave of absence (30 days is an ideal amount of notice). An employee must complete a new form for each extension of leave.
Employee completes the necessary FMLA medical certification form, (for employee’s serious health condition) and the FMLA Family medical certification form (for family member’s serious health condition). Employees should complete this medical certification form even if their leave may not qualify under the FMLA provisions. For example, an employee may have exhausted their 12 work weeks of designated FMLA leave, but still have a documented medical need to be absent. If an extension is being requested for medical reasons, employees must complete a new electronic form, and also send in an updated medical certification form.
Employee maintains responsibility for continuing payments for health insurance and/or flexible benefits premiums for themselves and applicable spouses/dependents to ensure coverage, when/if they exhaust paid leave.

Add a Proxy

Login and select Time Sheet.
Click on Proxy Set Up at the bottom of the Time Sheet/Leave Request/Proxy Page.
The Proxy Set Up page will display. Select the drop down arrow to display a list of users available to be proxies. Scroll through the list until the name/user id of the proxy is found.
The Proxy name will display and Click Save

Remove a Proxy

From the Proxy Set Up page, check Remove next to the name of the person you wish to delete as a proxy.

Hourly Non-Exempt

From the University’s website (www.ncat.edu), select Faculty and Staff from the top of the webpage.
Select Aggie Access Online.
Click Enter Secure Area to access Aggie Access.
Log into Aggie Access using your Banner ID and password.
When Banner Self-Service opens, select Employee information.
Select Time Sheet.
Select Access my Time Sheet. Click Select.
Select the appropriate Title and Department and Pay Period and Status. If there is more than one title, contact your supervisor to determine the correct one to use. Click Time Sheet.
On the Time Sheet page and Regular Pay line, select “Enter Hours” under the appropriate date that time needs to be entered.
When time has been entered click Save.
Click Preview to review the time that has been entered.
Select Previous Menu to return to the Time Sheet.
After returning to the Time Sheet page, a comment can be sent to the approver by clicking Comments. Enter comment and press Save.
When all time for the Pay Period has been entered, select the “Submit for Approval” button on the Time Sheet page to open the Certification page.
To agree with the terms on the Certification page, enter your BANNER PIN# and click Submit.
If Time Sheet was submitted successfully, the following section: ”Submitted for Approval By:” will show your confirmation of the Time Sheet.
Click Position Selection to return to the Position Selection page.
The Pay Period and Status will now show as Pending. Changes cannot be made when the Time Sheet is in Pending status.
The Pay Period and Status will change to Return for Correction when updated by the Approver for correction. Once updated by the Approver, Click Time Sheet.
Click Comments to review comments for correction.
Select Previous Menu to return to the Position Selection page.
The Pay Period and Status will change to Approved when updated by the Approver.
Click here to download the Hourly Non-Exempt guide.

Leave Reporting for Monthly EHRA

From the University’s website (www.ncat.edu), select Faculty and Staff from the top of the webpage.
Select Aggie Access Online.
Click Enter Secure Area to access Aggie Access.
Log into Aggie Access using your Banner ID and password.
When Banner Self-Service opens, select Employee information.
Select Leave Report.
Select Access my Leave Report. Click Select.
Select the appropriate Title and Department and Leave Report Period and Status. If there is more than one title contact your supervisor to determine the correct one to use. Click Leave Report.
You will see the Leave Reporting screen. On the top, you will see your title, department, and leave reporting period. Confirm you are on the right leave period.
Notice that the column headings across the top correspond to the first week of the month, starting with the first day of the MONTH on the far left.
The far left column lists the work and leave categories. For complete description of the leave, refer to the “Leave Comparison Chart.”
The screen provides data entry fields for all other leave categories, such as Vacation Leave Taken, Sick Leave Taken, and Bonus Leave Taken.
You should enter your leave on a WEEKLY basis. To enter your leave, click on the ENTER HOURS field corresponding to the type of leave category AND the specific day.
Banner will display the Time Sheet screen with a data entry field. Enter the number of hours of Sick Leave taken and click SAVE.
Every month, you need to enter a “1” in the LEAVE REPORT CERTIFICATION field. This will indicate that you have reported leave—even if you haven’t taken any type of leave for the month.
Click on ENTER HOURS corresponding to LEAVE REPORT CERTIFICATION field and the first working day of the month.
On the Time Sheet screen, enter “1” and click SAVE.
After you have completed entering your leave taken for the week and clicked SAVE, EXIT out of Banner.
When you return to Banner, use the NEXT button to navigate to the following week.
To view leave entered from the previous week, click on PREVIOUS at the bottom of the page.
Banner will display the previous week’s reported leave.
To correct an earlier entry, click on the ENTER HOURS corresponding to the date and type of leave you wish to correct, and then re-enter the time and SAVE.
Occasionally, you may wish to explain your LEAVE to your supervisor. Click on COMMENTS at the bottom of the screen.
You will see a COMMENTS screen. Enter your comments and then click on SAVE.
After you have completed your monthly Leave Record, you may wish to Preview it PRIOR to submitting for approval to your supervisor. Click PREVIEW at the bottom of the Leave Record page.
Once you have entered your leave for the month, you will want to submit your Leave Record to your supervisor for approval. Click the SUBMIT FOR APPROVAL button at the bottom of the page.
You will enter your PIN and click on SUBMIT.
Once you hit SUBMIT, you will receive a confirmation screen.
Click here to download the Leave Reporting for Monthly EHRA guide.

Leave Reporting for Monthly SHRA

From the University’s website (www.ncat.edu), select Faculty and Staff from the top of the webpage.
Select Aggie Access Online.
Click Enter Secure Area to access Aggie Access.
Log into Aggie Access using your Banner ID and password.
When Banner Self-Service opens, select Employee information.
Select Leave Report.
Select Access my Leave Report Click Select.
Select the appropriate Title and Department and Leave Report Period and Status. If there is more than one title, contact your supervisor to determine the correct one to use. Click Leave Report.
You will see the Leave Reporting screen. On the top, you will see your title, department, and leave reporting period. Confirm you are on the right leave period.
Notice that the column headings across the top correspond to the first week of the month, starting with the first day of the MONTH on the far left.
The far left column lists the work and leave categories. For complete description of the leave, refer to the “Leave Comparison Chart.”
The first day of the month is given in the next column with fields to enter hours for each work and leave category.
The screen shows all leave categories including: Comp Time Earned 1.0x, Vacation Leave Taken, Sick Leave Taken, Bonus Leave Taken, Comp Time Taken, and Holiday Hours Worked.
To enter leave, click on the ENTER HOURS field corresponding to the type of leave AND the specific day.
Banner will display the Time Sheet screen with a data entry field. Enter the number of hours of leave taken. Then click SAVE.
Every month, you need to enter a “1” in the LEAVE REPORT CERTIFICATION field. This will indicate that you have reported leave—even if you haven’t taken any type of leave for the month.
Click on ENTER HOURS corresponding to LEAVE REPORT CERTIFICATION field and the first working day of the month.
On the Time Sheet screen, enter “1” and click SAVE.
After you have completed entering your leave taken for the week and clicked SAVE, EXIT out of Banner.
When you return to Banner, use the NEXT button to navigate to the following week.
To view leave entered from the previous week, click on PREVIOUS at the bottom of the page.
Banner will display the previous week’s reported leave.
To correct an earlier entry, click on the ENTER HOURS corresponding to the date and type of leave you wish to correct, and then re-enter the time and SAVE.
Occasionally, you may wish to explain your LEAVE to your supervisor. Click on COMMENTS at the bottom of the screen.
You will see a COMMENTS screen. Enter your comments and then click on SAVE.
After you have completed your monthly Leave Record, you may wish to Preview it PRIOR to submitting for approval to your supervisor. Click PREVIEW at the bottom of the Leave Record page.
Once you have entered your leave for the month, you will want to submit your Leave Record to your supervisor for approval. Click the SUBMIT FOR APPROVAL button at the bottom of the page.
You will enter your PIN and click on SUBMIT.
Once you hit SUBMIT, you will receive a confirmation screen.
Click here to download the Leave Reporting for Monthly EHRA guide.

Leave Reporting for Monthly SHRA Non-Exempt

From the University’s website (www.ncat.edu), select Faculty and Staff from the top of the webpage.
Select Aggie Access Online.
Click Enter Secure Area to access Aggie Access.
Log into Aggie Access using your Banner ID and password.
When Banner Self-Service opens, select Employee.
Select Leave Report.
Select Access my Leave Report. Click Select.
Select the appropriate Title and Department and Leave Report Period and Status. If there is more than one title contact your supervisor to determine the correct one to use. Click Leave Report.
You will see the Leave Reporting screen. On the top, you will see your title, department, and leave reporting period. Confirm you are on the right leave period.
Notice that the column headings across the top correspond to the first week of the month, starting with the first day of the MONTH on the far left.
The far left column lists the work and leave categories. For complete description of the leave, refer to the "Leave Comparison Chart."
The screen shows all leave categories including: Regular Hours Worked, Extra Hours Worked (40 or less), Extra Hours Worked (over 40), Vacation Leave Taken, Sick Leave Taken, Bonus Leave Taken, Comp Time Taken, and Paid Holiday.
You should enter your Hours Worked and leave on a WEEKLY basis. To enter your leave, click on the ENTER HOURS field corresponding to the type of work/leave category AND the specific day.
Banner will display the Time Sheet screen with a data entry field. Enter the number of hours you worked. Then click SAVE.
You can copy the hours worked into other dates. Click the COPY button.
The COPY screen allows you to copy data entered into other fields.
On the Time Sheet screen, enter 8 hours and click COPY.
If you also took VACATION LEAVE on the Monday and Tuesday following Homecoming, click on those two days to COPY 8 hours of VACATION LEAVE into those days. Click on COPY.
After you have finished entering hours worked or leave taken for the week and clicked on SAVE, EXIT.
When you return to Banner, click on NEXT button to enter the next week’s hours worked and leave taken.
To view the leave entered from the previous week, click PREVIOUS.
Banner will display the previous week’s hours worked and leave taken.
To correct an earlier entry, click on ENTER HOURS corresponding to the date and the type of leave you wish to correct, then enter the right hours (such as 0 if you did not take leave), and then click SAVE.
After you enter your leave for the week, you will want to EXIT Banner.
By the Payroll deadline, SUBMIT your Leave Record for APPROVAL.
The Certification screen gives you the opportunity to confirm your entry. To agree with the terms on the Certification page, enter your PIN and click on SUBMIT. Your Leave Record will route to your supervisor.
Banner will display a Confirmation screen.
The Pay Period and Status will now show as Pending. Changes cannot be made when the Leave Report is in Pending status.
Once your supervisor (or proxy) approves your Leave Report, the Pay Period and Status will show as Completed.
If your supervisor returns your Leave Record to you for correction, the Pay Period and Status will show as Return for Correction.
Click Comments to review comments for correction. View the comments and make the corrections. Then re-submit your corrected Leave Report.
Click here to download the Monthly SHRA Non-Exempt.